EURANDOM values your privacy and is committed to protecting your personal data. EURANDOM processes personal data in accordance with the General Data Protection Regulation (GDPR). When processing personal data, the organisation of the NMC follows the principles of subsidiarity and proportionality. This statement explains how we collect, use, and protect your information, including terms for payment of registration fees and our cancellation policy.
1. Data Collection & Use
We collect and process personal information solely for the purpose of organizing and managing our scientific workshops. This includes handling registrations, communication, event logistics, and processing payments for registration fees. For the registration of events we collect the following data:
- Name
- Affiliation
- Emailaddress
- Dietary restrictions (for catering purposes)
- Workshop specific information, like on which days you will be present, if you need an overnight stay, if you attend conference dinner. etc.
We do not share your data with third parties unless required by law or necessary for event organization (e.g., venue registration, payment processing). Your data is stored securely and retained only as long as needed for these purposes.
Registration data will be deleted 6 months after the workshop took place.
2. Payment of Registration Fees
We process payments securely via Mollie, a trusted online payment service provider. Through Mollie, we accept the following payment methods:
- Credit & Debit Cards (Visa, Mastercard, Maestro)
- iDEAL (for Dutch participants)
- Bancontact (for Belgian participants)
- SEPA Bank Transfer
Upon completing your registration, you will receive a payment link via email. Your registration is confirmed only after the full payment has been received.
3. Cancellation policy
a. Cancellation by Participant
- Cancellations made at least 7 days before the event will receive a full refund (minus any transaction fees).
- Cancellations made 7 to 3 days before the event will receive a 50% refund.
- Cancellations made less than 3 days before the event are non-refundable.
b. Cancellation by the Organizer
- If the event is canceled due to unforeseen circumstances (e.g., low registration numbers, force majeure), registrants will receive a full refund.
- In case of rescheduling, participants will have the option to transfer their registration to the new date or request a full refund.
4. Contact & Data Requests
For questions regarding your personal data or payment terms, please contact us via the contact form under Contact Us.